April 1, 2025

Company
ATTN: Name
Address
City, XX 99999

RE: XX
Month Day, Year

LETTER OF PROPOSAL FOR ARCHITECTURAL SERVICES

Dear [customer],

Grace Design Studios has formed a team of passionate, knowledgeable professionals dedicated to the successful completion of [Architectural Services]. By working with us, you will add a partner to your team who understands [what they are in search for]. We are totally committed to building a long-term relationship with [Company].

Project Scope

[Insert project scope here]. The design will be based on the program developed with the client and the guidelines adopted by the State.

Project Services

We propose to include in our basic service fee the following services: Include only the services included and/or necessary for the work associated with the proposal.

xxxxxx

Project Delivery Phasing

AS – BUILT DOUMENTATION

Owner to identify leasable suites per floor prior to documents being provided

Owner review of as-built/ sqft documents.

Provide any comments

Final As built floor plans of existing buildings.

Identify Gross Sqft of each floor plate

Overall leasable space per floor

Leasable space per suite

Non-leasable support space per floor.

Field verification if required after existing floor plan and square footages are generated.

Update and correct drawings from field measurements if required.

Project Services

Services provided will be billed hourly not to exceed [$xxx] for the scope of work detailed above. Should further investigation outside of the specific region indicated for repair, result in additional work, additional architectural services will be assessed based on our hourly rate cost schedule attached.

Reimbursable Expenses

Reimbursable Expenses will be billed at [#] our net cost, and include travel, reproduction, shipping/delivery, long distance telephone/fax, mileage @ current government rate, and supplies required specifically for the project. We will work diligently to minimize these expenses, and you will be billed only for our costs incurred.

Billing Schedule

Billing will occur at the end of each month for the work completed (%) and expenses for that month. Payment is due within 30 days of the invoice date.

Form of Agreement

The AIA Document B104-2017, Standard Abbreviated Form of Agreement between Owner and Architect, will be the form of agreement.

Professional Liability Insurance

We are insured with Professional Liability Insurance. Certificate can be provided upon request.

END OF PROPOSAL

Sincerely,	Accepted By:

Name
Title | Grace Design Studios	_______________________________
(signature)

CC:

_______________________________
(printed)

_______________________________
(date)