Module 11 of 12 · Quick Reference
The Construction-Admin Map
One reference card for construction administration, the full lead-vs-verify split across every CA document, from pay applications to closeout.
Module 11 throughline: Lead the calls only judgment can make. Verify the process with Admin. Confusing the two means delegating judgment or taking on Admin process work.Quick Reference · the CA map
Lead vs. Verify · the construction-phase reference
Module 4 taught the principle with startup-stage examples. This is the full construction-phase application, the same lead-vs-verify split across the contract-administration documents. LEAD the judgment. VERIFY the process, prepared and finalized with Admin. Keep this open on the job.
| CA task | PM LEADS (judgment) | Verify / Admin (process) | Document · system |
|---|---|---|---|
| Pay Applications | Review the application, evaluate actual progress, certify the amount due. | Review front-page number, apply signature, send with standard language. | AIA G702/G703 · Project Server |
| ASI | Issue minor clarifications that do not affect contract sum or time. | · | RFI log/form · CenterLine |
| Proposal Requests | Request pricing for a potential change before deciding to proceed. | · | Template via Milo · CenterLine |
| Change Orders | Review/process formal changes to scope, cost, and/or time. Owner, contractor, architect sign. | Review number, signature, standard language. | AIA G701 · CenterLine |
| CCD | Direct changes when cost/time is not yet agreed, so work can proceed. | Review formatting, signature, standard language. | AIA G714 · CenterLine |
| Substantial Completion | Inspect, determine substantial completion, prepare the punch list, set warranty start. | Admin prepares. Architect reviews. Admin signs & sends. | AIA G704 · Project Server |
| Final Completion | Verify punch-list completion. Review closeout, warranties, O&M, as-builts, lien waivers. Recommend final payment. | Admin prepares. Architect reviews. Admin signs & sends. | Letter · Project Server |
| RFIs | Respond to contractor questions on drawings, specs, coordination. | · | CenterLine |
| Submittals | To discuss: role split not yet defined. | To discuss | CenterLine |
The change chain: field condition → RFI → clarification/ASI → (if cost/time impact) PR → contractor proposal → CO (agreed) or CCD (not yet agreed, work proceeds). Closeout: inspect → punch list → G704 → verify punch items → review closeout docs, warranties, O&M, as-builts → confirm lien waivers → recommend final payment.
Module 11 · Construction Administration
Lead the calls only judgment can make. Verify the process with Admin, document by document, from pay applications to closeout.